Campus-Wide Information System (CWIS) Advisory Board

Purpose and Responsibilities

1. CWIS Advisory Board

• Consider and develop recommendations to the CWIS Project Team and the Associate Vice Chancellor for Information Services regarding: policy issues; campus-wide goals and objectives; CWIS contents; and strategies and directions as they relate to the CWIS.
• Provide input on the information technology architecture plan as it relates to the CWIS.
• Recommend priorities regarding resources and budget related to the implementation of the CWIS.

2. CWIS Support Teams

• The CWIS Project Team is responsible for:
  • Develop an information technology architecture plan as it relates to the CWIS, with input from appropriate work groups.
  • Monitor progress and approve the implementation plans of the various work groups.
  • Keep the CWIS Advisory Board informed on issues of concern to the Board.
  • Make budget recommendations to the Associate Vice Chancellor for Information Services and report back to the Advisory Board on funds/resources spent for CWIS.
  • Help resolve issues between the work groups and the Advisory Board.
  • Suggest work groups as needed, and help collect the data and recommendations on proposals submitted for new work groups.
• The CWIS Work Groups are responsible for:
  • Develop implementation plans for the work group project(s).
  • Perform tasks outlined in the work group plan.
  • Spend funds as needed to complete tasks according to the plans.
  • Keep the CWIS Project Team informed on group activities and issues.

3. Operating Procedures and Guidelines

• To the greatest extent possible, the following guidelines are to be observed:
  • The Advisory Board shall meet quarterly.
  • Minutes will be kept at each meeting and will be on file in Information Services.
  • Appointees should come from both City and East campuses.
  • Student members should serve as liaisons to ASUN and UGSA.
  • The existing appropriate grievance procedures will be used in the event that a provider wishes to appeal a decision made by the CWIS Advisory Board.

4. Eligibility and Selection of Membership

• The Campus-Wide Information System Advisory Board shall consist of the following members:
  • Appointed Members include:
      (1) Dean of Libraries representing the Senior Vice Chancellor for Academic Affairs (chair of the board)
      (1) representative selected by the Vice Chancellor for Student Affairs
      (1) representative selected by the Vice Chancellor for Business and Finance
      (1) representative selected by the Vice Chancellor for Research
      (1) representative selected by the Vice Chancellor for the Institute of Agriculture and Natural Resources
      (1) faculty member appointed by the Academic Senate Computational Services and Facilities Subcommittee
      (1) representative from Institutional Research and Planning
      (1) representative from Public Relations
      (1) undergraduate student selected by the President of ASUN
      (1) graduate student selected by the President of ASUN
      (1) faculty member at large selected by the Academic Senate President
  • Special Liaison Members
  • Ex-Officio Members include:
      (4) the four members of the CWIS Project Team
      (1) the Director of Communications and Information Technology, IANR
      (1) the University Archivist
• The Advisory Board is chaired by the Dean of Libraries

5. Term of Membership

All appointed members shall serve two year terms, with the exception of students, who shall serve one year terms. The terms will begin with the academic year. The representative for the Academic Senate Computational services subcommittee may also serve for a one year term if requested. Members can be appointed for an unlimited number of consecutive terms. Special Liaison members shall serve for terms negotiated on a case-by-case basis. 

6. Filling Vacancies in Unexpired Terms

Vacancies in appointed terms which arise because of resignation from the Board, retirement, separation from the University, or change in job classification, rank, or assignment shall be filled by appointment of the area where the vacancy has occurred. 

7. CWIS Advisory Board Current Membership List

Appointed Members	Term Expires
Academic Affairs - Joan Gieseke, chair	No expiration
Student Affairs - Linda Major	7/03
Business and Finance - Kim Phelps	7/03
Research -	7/03
Institute of Agriculture and Natural Resources - Arnold Bateman	7/02
Computational Services and Facilities Subcommittee - David Jackson	7/02
Institutional Research and Planning - Patrick Rooney	7/03
Public Relations - Bob Crisler	7/02
Faculty member at large - Steve Dunbar	7/02
Undergraduate students - Mahmoud Khliefat	7/02
Graduate student -	7/02
Special Liaison Member	Term Expires
Integrated Learning Environment/Portals - Gail Latta	7/02
Ex-Officio Members	No expiration
University Archivist: Mary Ellen Ducey
CWIS Project Team: Gary Aerts, Pam Holley-Wilcox, Dee Ann Allison
Director of Communications and Information Technology, IANR: Dan Cotton

Revised May 14, 2007