Constitution of University of Nebraska-Lincoln, Panhellenic Association

ARTICLE V - PANHELLENIC COUNCIL OFFICERS AND THEIR DUTIES

A. The officers of the University of Nebraska-Lincoln Panhellenic Council shall be President, Vice President of Philanthropy and Community Outreach, Vice President of Administrative Affairs, Vice President of Finance, Vice President of Recruitment, Vice President of Public Relations, and Vice President of New Member Outreach and Development.

B. The officers shall serve a term of one year beginning the first regularly schedule meeting of the second semester. All officers shall be elected by the group of Panhellenic Delegates.

C. To hold an office of the Panhellenic Council, the nominee must meet the following qualifications:

    1. Be enrolled as a regular undergraduate student at the University of Nebraska-Lincoln carrying a minimum of twelve (12) hours.
    2. Must have a cumulative 3.0 GPA or a cumulative 2.8 GPA with 2 consecutive semesters of a 3.0 GPA.
    3. Be an active member in good standing with her respective member fraternity.
    4. No more than one member of a chapter may serve on the executive team during the same term.
    5. No candidate may apply for a position which was held by a member of her own chapter on the previous Panhellenic executive team.

D. To hold the office of President, the nominee must meet the requirements stated in Article V, Section C, as well as have previously served as either a UNL Panhellenic Delegate or as an officer of the UNL Panhellenic Council. In the event that no applications for President are submitted, the position will be open to all applicants, pending the nominee meets the requirements stated in Article V, Section C.

E. To hold the office of Vice President of New Member Outreach and Development, the nominee must meet the requirements stated in Article V, Section C, as well as have previously served as a UNL Recruitment Guide or a member of the Panhellenic Exec team pending she went to recruitment guide trainings.

F. If a Panhellenic Officer fails to meet the requirements stated in Article V, Section C at any time during her term, she must forfeit her position.  If deemed necessary by the active officers of the Panhellenic Council, a special election may be held to fill the vacancy.

G. Duties of Officers:

    1. Duties of President: The President presides over all regular and special meetings of the Executive Team, as well as all meetings of the Panhellenic Delegates Council. The President has the power to call special meetings as she deems necessary, & she may cast a vote in case of a tie. She attends weekly meetings with the Panhellenic Graduate Assistant or Advisor and monthly Quad Council Meetings. Additionally, she serves as a representative of the Panhellenic Association on the Vice Chancellor’s Student Affairs Advisory Council (SAAC.)
    2. Duties of the Vice President of Philanthropy and Community Outreach: Duties of President: The President presides over all regular and special meetings of the Executive Team, as well as all meetings of the Panhellenic Delegates Council. The President has the power to call special meetings as she deems necessary, & she may cast a vote in case of a tie. She attends weekly meetings with the Panhellenic Graduate Assistant or Advisor and monthly Quad Council Meetings. Additionally, she serves as a representative of the Panhellenic Association on the Vice Chancellor’s Student Affairs Advisory Council (SAAC.) If, for any reason, the President forfeits her position, the Vice President shall serve as the new President.  If deemed necessary by the active officers of the Panhellenic Council, a special election may be held to fill the vacancy of the office of the Vice President.
    3. Duties of the Vice President of Administrative Affairs: The VP of Administrative Affairs is responsible for keeping the minutes of all Panhellenic proceedings. She serves as the coordinator and record keeper for the Scarlet Cup Competition. She also serves as the Panhellenic contact for the National Panhellenic area advisor. She is responsible for all Panhellenic correspondence, the Panhellenic Green Book, as well as updating the Panhellenic constitution and by- laws.
    4. Duties of the Vice President of Finance: The VP of Finance is responsible for the general supervision of all Panhellenic Association finances. The VP of Finance must keep a timely record of expenses, as well as prepare an annual budget. Once the budget has been approved by the Panhellenic Council, she provides a copy for each Panhellenic Association member upon request. The VP of Finance will have weekly meetings with the Administrative Assistant for the Office of Greek Affairs.
    5. Duties of the Vice President of Recruitment: The VP of Recruitment is responsible for the year-round planning & execution of sorority recruitment. She must work in cooperation with the staff in the Office of Greek Affairs, the Recruitment Technical Team, the VP of New Member Outreach and Development and the Panhellenic Executive Team to plan and execute all aspects of formal recruitment. She conducts regular meetings with the recruitment chairs from each chapter and works in cooperation with the Director of Greek Affairs to build positive relations with chapter leadership and alumni advisors. The VP recruitment attends weekly meetings in the spring, and annual meetings in the fall with the Panhellenic Graduate Assistant or Advisor. In order to successfully coordinate sorority formal recruitment, she must reside in Lincoln, & is required to work in the Office of Greek Affairs during the summer months. Duties include participation in New Student Enrollment as well as assisting in general office functions as assigned. A minimum of $8.50/hour serves as compensation for the hours worked during this time.
    6. Duties of the Vice President of Public Relations: The VP of Public Relations serves as the chair of the Public Relations Council. She also serves as chair of the All-Greek Dance Party, & is the Panhellenic Association representative for Homecoming & Greek Week. She is the liaison for the campus newspaper & other publications, & is responsible for Panhellenic press releases, the web page, social media, scrapbooking, photos, etc.
    7. Duties of the Vice President of New Member Outreach and Development: The VP of Potential New Member Development is responsible for all Recruitment Guide activities, including selection and training. She is the instructor of an 8 week spring curriculum, and a series of pre-recruitment training sessions required of all Recruitment Guides. She serves as the liaison between the Recruitment Guides and the Panhellenic Executive Team. She works in conjunction with the VP Recruitment. The VP of New Member Outreach and Development serves as the chair of the Junior Panhellenic Council. The VP of New Member Outreach and Development attends weekly meetings in the spring, and annual meetings in the fall with the Panhellenic Graduate Assistant or Advisor

H. A Panhellenic Office shall be maintained under the supervision of the University of Nebraska-Lincoln appointed Director of Greek Affairs. This office shall keep a record of all Panhellenic materials and have available official National Panhellenic Conference communications, reports, and legislation as well as all local records. This office shall provide services to the member groups as prescribed by the best interest of the fraternity program.

I. If deemed necessary by the active officers of the Panhellenic Council, vacancies occurring between annual elections may be filled by special elections.