ARTICLE VII - ORGANIZATIONAL STRUCTURE
A. Panhellenic Executive Council
- 1. A Panhellenic Executive Council shall be composed of the President, Vice President of Philanthropy and Community Outreach, Vice President of Administrative Affairs, Vice President of Finance, Vice President of Recruitment, Vice President of Public Relations, and Vice President of New Member Outreach and Development.
- 2. The Panhellenic Council shall meet no less than twice per month during the regular academic year, unless the Executive Council deems it necessary to call a meeting.
- 1. Every chapter will have one representative, known as a Panhellenic delegate.
- 2. Weekly meetings of the Panhellenic Delegate Council shall be held at a time and place established at the beginning of the semester. It shall be the duty of this committee to meet to organize and discuss Panhellenic business.
- 3. A quorum shall consist of two-thirds of the members.
- 4. A majority vote of the delegate members shall be necessary to fix dates, to establish regulations regarding membership selection, to grant co-sponsorships, monetary donations, and to carry out all other Panhellenic questions.
C. College Panhellenic Association Judicial Procedures
- 1. If any fraternity violates any regulations of this Constitution, any of the University of Nebraska-Lincoln Panhellenic Association membership selection rules of the National Panhellenic Conference compact and standards of ethical conduct, it shall be subject to penalties of the character prescribed by National Panhellenic Conference and the local Panhellenic, and reported using the College Panhellenic Violation Report Form.
2. The College Panhellenic Violation Report Form may be used by:
i. An undergraduate chapter (form must be signed by the chapter president)
ii. College Panhellenic Officer
iii. A Recruitment Guide
iv. A Potential Member
v. Panhellenic Advisor
- 3. The College Panhellenic Violation Report Form
- i. The form must be signed by the person filling out the report unless the violation is being reported by the undergraduate chapter. In the case of an undergraduate chapter filing the report, the form must be signed by the chapter president.
ii. The violation must be based on fact, not hearsay or rumor. The violation must also be witnessed. No second hand information is allowable.
D. Duties of the Panhellenic President
When the Panhellenic President receives a signed copy of the College Panhellenic Violation Report form she must:
- i. Verify the report was submitted to Panhellenic within 30 calendar days of the alleged infraction.
ii. Verify that the report is specific as to time, place and witnesses.
iii. Verify that the report is based on fact, not hearsay and rumor.
iv. Endorse the report for mediation if from an undergraduate chapter.
v. If the report is from a Recruitment Guide, or a potential member or a Panhellenic Advisor, consult with the College Panhellenic Executive Board. The Executive Board shall examine the written report and determine whether or not the report shall be endorsed as stating a valid complaint. Within 48 hours of receiving the written report, the Executive Board shall report the results of their consideration to the President.
vi. A college Panhellenic “Notice of Infraction” form is to be completed by the Panhellenic President or Panhellenic Advisor after a violation report form has been properly filed. This form must be given to the cited chapter’s president within one week of the receipt of the violation form.
vii. Arrange for mediation with an appointed mediator.
viii. Attend the mediation with an appointed mediator.
ix. Arrange for referral to the Judicial Board if mediation does not result in a decision agreed to by all involved.
x. Forward to the Panhellenic Judicial Board Chairman a copy of any violation that must be adjudicated.
E. Responsibilities of the Panhellenic Executive Board
- i. When the Panhellenic President refers a violation form submitted by a potential member, a Recruitment Guide, or Panhellenic Advisor to the Executive Board, the Board shall evaluate the material and within 48 hours a notify the President of the Board’s decision to endorse or not endorse the report for mediation. This shall be done in writing, and a copy of the decision shall be attached to the form.
The purpose of mediation is the find a solution satisfactory to both the complaining party and the party against whom the complaint is made that is appropriate to the NPC Unanimous-Agreements and Constitution, Bylaws and rules of the University of Nebraska-Lincoln Panhellenic Association.
The participants shall be representatives from each fraternity involved, including a chapter advisor or the complaining party if other than a fraternity. In cases of recruitment infractions, the Vice President of Recruitment shall attend only if she has information that explains the violation. After she presents her information, she shall be excused from the mediation. (see The NPC Manual of Information for a detailed description of the mediation process)
A time a place for the mediation meeting shall be scheduled within 48 hours of receipt of the endorsed report. The mediator shall be a neutral party and preside over the mediation. The mediator may not be an alumna who is a member of a chapter involved with the mediation, nor shall an undergraduate member serve as mediator.
Mediation shall be closed to the public. All participants in the mediation shall keep strict confidentiality.
G. Referral to the Judicial Board
- i. If mediation is not successful, the issue may be referred by the Panhellenic President to the College Panhellenic Judicial Board.
ii. The Panhellenic Judicial Board shall consist of the Panhellenic Executive Team and the Campus Panhellenic Advisor.
h. Every offense and penalty must be reported by the Panhellenic President to the national Panhellenic Conference Committee on College Panhellenic.
i. National Panhellenic Conference does not allow penalties to carry over from one year to another and discourages any type of financial penalty.
- 1. The Panhellenic Executive Board has the power to create and dissolve committees that serve to enhance the community.