Procedures To Be Invoked For Significant Budget Reallocations And Reductions - Phase One

Invocation of budget reallocation and reduction procedures and presentation of budget framework.

  1. Once the process has been invoked, the chancellor4 discusses the budget problem with the Senior Administrative Team, the Academic Planning Committee, the Chancellor's Council of Deans and Directors, the Executive Committee of the Faculty Senate, the presidents of the University of Nebraska Office Professionals Association (UNOPA) and the University Association for Administrative Development (UAAD) and appropriate representatives of the Association of Students of the University of Nebraska (ASUN). Institutional goals and priorities should provide a foundation for decision making throughout the process. These discussions allow the chancellor4 to consult with a cross-section of the university community very early in the process and will be confidential, unless the condition of confidentiality is waived by the chancellor.4

    The chancellor4 shall also present to the same representative groups the process principles, general issues, general guidelines and criteria detailed in this document. These shall be followed throughout this process. A general time-line for the process shall also be discussed; enough time should be allowed during the process to prepare, analyze and negotiate proposals internally before they are publicly announced.

  2. The chancellor4 and the vice chancellors develop a preliminary general budget framework5 and a more detailed time-line of the budget reallocation and reduction process, based on previous discussions.

    The budget planning framework should be responsive to the priorities and goals contained within the UNL Strategic Plan and be developed in accordance with the process principles, guidelines and criteria presented in the discussions held previously.

  3. The chancellor4 presents a preliminary general budget framework to the Senior Administrative Team2, the Faculty Senate President or designee, and the Academic Planning Committee6. A more specific time-line for the process is also presented at the same time. This presentation, which is confidential, should be made to a joint meeting of the Senior Administrative Team and the Academic Planning Committee and time should be allowed for full discussion.

  4. a. The Academic Planning Committee considers the chancellor’s preliminary general budget framework, the rationale on which it is based and the time-line proposed for completion of the decision making process. All relevant data used to develop the preliminary general budget framework will be made available to the Academic Planning Committee. At the same time, the vice chancellors will discuss the same issues with their deans and directors. The work of the Academic Planning Committee, vice chancellors, deans and directors will be confidential.

    b. The Budget Office and the Office of Institutional Research and Planning engage in more focused data collections, based on the chancellor’s preliminary general budget framework. This effort will be coordinated with the vice chancellors as they begin to formulae responses to the tentative general budget framework. These data will be provided to the Academic Planning Committee in a timely manner.

  5. The Academic Planning Committee advises the chancellor4 on the preliminary general budget framework and time-line. If the Academic Planning Committee disagrees with the general budget reduction framework proposed by the chancellor, it may present an alternative framework. This is a key part of the process and involves candid discussion in a confidential setting.

  6. The chancellor discusses the advice of the Academic Planning Committee and any alternatives with the Senior Administrative Team, the Academic Planning Committee, and the Faculty Senate President or designee, before finalizing a general budget framework.

  7. The chancellor4 publicly presents the UNL general budget framework. Guidelines and criteria will also be presented. The format for this presentation will be determined by the chancellor.4