Procedures To Be Invoked For Significant Budget Reallocations And Reductions - Phase Two

Development of budget reallocation and reduction proposals and presentation to the APC and to the public

  1. The vice chancellors7 work with their deans and directors to develop budget reallocation and reduction proposals. All budget proposals should fit within the UNL general budget framework identified in Phase One and should be responsive to UNL priorities. The proposals are also expected to conform to the guidelines, criteria and time-line identified in Phase One and to be in conformation with the governance rules of the university and its organizational units.

  2. a. Deans and directors work with their units in consultation with faculty, staff, and students to develop budget reallocation and reduction proposals. Consultation will follow Sections II.A.3 of this document and the governance rules of the university and its academic and support and service units.

    b. The vice chancellors, deans, directors, and unit administrators develop appropriate data with the Budget Office and the Office of Institutional Research and Planning. This should provide a common database for decision makers to use, and provide opportunity to resolve questions about the data. Although this activity is shown as a single task on the following flow chart, it may continue as proposals become more specific. Those involved in the development of budget proposals will have access to the same data and have an opportunity to discuss it in a working dialogue.

  3. Deans and directors make their final budget proposals with their vice chancellors. This should include discussions on inter-program and inter-college impacts at the undergraduate and graduate levels and the potential impact of reduced services. Should these discussions lead to proposals significantly different from those which came from the college or support division, those proposals must return to the appropriate college or division committee for consideration. The dean of Graduate Studies, who is chair of the UNL Graduate Council, will be kept informed on general developments involving graduate programs. This is a confidential activity.

  4. Vice chancellors bring the proposals of their units to the chancellor for discussion. The chancellor may invite the participation of deans, directors and others in these discussions.

  5. The vice chancellors finalize their budget reallocation and reduction proposals. After receiving these proposals the chancellor shall consult with the Senior Administrative Team, the Faculty Senate President or designee, and the APC regarding them.

  6. The Chancellor’s Council of Deans and Directors, the Academic Planning Committee, the Faculty Senate Executive Committee, the UNOPA and UAAD presidents, and Association of Students of the University of Nebraska representatives are briefed on the budget proposals. All relevant data and supporting rationale will be provided to the Academic Planning Committee. The deans, directors and unit heads will have received information relating to their units during the proposal development process. The format of these briefings and the time to be allowed before the budget proposals are released publicly, will be determined by the chancellor4. Sufficient time will be allowed for the deans and directors to notify administrators of the affected units.

  7. The chancellor4 forwards the budget reallocation and reduction proposals, and supporting rationale, to the Academic Planning Committee and provides the committee with its charge (i.e., budget target and time to complete the committee's task). The budget proposals are released by the chancellor4 to the public at the same time. Concurrent with this release, the Academic Planning Committee will release its procedures for Phase Three.