Executive Committee Minutes - August 29, 2001


 Present:                                Bryant, Fuller, King, Logan-Peters, Miller, Prochaska-Cue, Scheideler, Spann, Whitt, Wolf

Absent:                  Siekman

Date:                      Wednesday, August 29, 2001

Location:                420 University Terrace, Ste. 203


1.0          Call to Order (Bryant)

Bryant called the meeting to order at 3:07 p.m.


2.0                Announcements

                2.1                Meeting with President Smith

Bryant reported that the four Academic Senate Presidents would be meeting with President Smith at an upcoming meeting.  He stated that some of the issues that would be discussed are domestic partner benefits, cap on retirement benefits, an update on the campus academic priorities, and how the Board of Regents’ Kudos is handled.


                2.2                Research Workshop

Bryant reminded the committee members that the Vice Chancellor for Research Office is conducting a seminar on how to write federal grant proposals on September 17th, 9:00 - 10:00 a.m.


                2.3                Pepsi Fund

Bryant reported that a faculty member needs to be appointed to the Pepsi Fund Special Events committee.  He asked the committee for recommendations.  Wolf pointed out that the process for obtaining these funds is arbitrary.  Scheideler agreed that it was not an open process; however, she stated that Vice Chancellor Jackson appeared to be working to improve the organization and management of the committee.


                2.4                Deans and Directors Meeting

Bryant reminded the committee that they have been invited by Chancellor Perlman to attend the October 3rd Deans and Directors meeting to hear the presentation on enrollment. 


                2.5                Life Sciences Curriculum Coordinating Committee

Bryant reported that some faculty members have expressed concern over the lack of diversity on the Life Sciences Curriculum Coordinating Committee.  He stated that he would contact Senior Vice Chancellor Edwards to request that there be more diversity on the committee.


                2.6                Blue Cross/Blue Shield Coverage

Bryant stated that there has been concern over whether or not Blue Cross/Blue Shield covers osteoporosis.  Griffin reported that the insurance plan would only cover a bone density scan if a medical condition exists.  King noted that the insurance plan does not cover any preventive medicine.  Bryant stated that he would look into the matter further.


3.0          Dr. Jim Guest, Director, and Jim Yankech, Assistant Director, University Health Center

Guest reported that in the past the various departments of the health center established their own set of policies.  He noted that the center is currently working on reviewing these policies and hopes to merge them into a more cohesive form.  Yankech stated that the discontinuance of the occupational health services created a misperception that the health center no longer serves faculty and staff.  He pointed out that 60% of the funding for the health center comes through student fees and 40% is from insurance companies and intramural charges.  He stated that the health center has recently examined the current eligibility for use of the center and that new brochures will be distributed which will outline the services that are available to faculty and staff.  He noted that the pharmacy is one area that is available for faculty and staff use.  He pointed out some generic drugs can be purchased for less at the health center than at other pharmacies.  Yankech noted that the center needs to insure that student fees do not subsidize services for faculty and staff.  Guest pointed out that the health center does not want to be in competition with the private sector but would like to provide some services to faculty and staff. 


King suggested that the health center speak with Bruce Currin, Director, Human Resources, to discuss health center services as soft benefits.  He suggested that they also speak with Campus Rec to coordinate health education.  Yankech reported that they already work with campus rec and with housing to place health aids in the dorms.  Whitt asked if faculty could use the health center for emergency care.  Guest stated that the center would not turn anyone away for emergency care, but it should be noted that they are not an emergency room equipped to deal with long term emergency care.  He stated that in instances requiring further emergency care, the health center staff would contact 911.  Fuller asked what a faculty member should do if a student needed some emergency care.  Guest stated that if the student is able to go to the health center, they would treat the student, but in more severe cases, 911 should be called. 


Miller asked if the health center was looking to make a profit or to provide a service for the faculty and staff.  Guest stated that they are only looking to provide a service.  Prochaska Cue asked about East Campus services and the delay in getting a prescription.  Yankech stated that the satellite office on East Campus would be open in the afternoons and prescriptions would be delivered to that office once they have been filled.  He recommended that if someone needed a prescription sooner, the employee could have his or her physician phone in the prescription and the employee could pick it up at the city campus health center or, if the prescription order was received early enough in the day, it would be delivered to the East Campus satellite office. 


Wolf asked if there was pressure to privatize the health center.  Guest stated that no pressure exists and that the center receives strong support from both the University and ASUN.  King asked what health issues the center faces with students in the future.  Guest stated that the issues remain the same with off-campus drinking being the main concern.  Wolf asked if the center has a sex education program.  Guest stated that there is a sex education program and that all health aides are trained in this area.  He noted that they would like to do more with the program by making the information more accessible.  Fuller asked if there were established policies to deal with pregnancies.  Guest stated that the staff can provide information to female students but obstetric care is not provided.  Scheideler asked if policies were in place to deal with suspected cases of abuse or rape.  Yankech stated that they consider students to be emancipated and would not call police unless the student was a minor.  He pointed out that the health center staff would discuss the situation with the student.  Scheideler stated that language recently adopted by the University might require health center personnel to report suspected cases of abuse or harassment.  Guest pointed out that there is a confidentiality law between a physician and patient that needs to be honored. 


Bryant asked if the health center is assigned the oversight of health on campus.  Yankech stated that the primary mission of the health center is to provide health care to students.  Bryant noted that international students might have different health care needs.  Guest and Yankech agreed and stated that the center has discussed the issue of cultural differences at several staff meetings.  Yankech noted that there is some bilingual staff at the center.  Bryant asked if faculty could do anything if they observe a student has health issues which need to be addressed.  Guest pointed out that once again there is the issue of confidentiality but faculty could encourage students to go to the health center.  Whitt asked if the health center is connected with the office of Students with Disabilities.  Yankech stated that there is no direct administrative link but that the center frequently works together with that office. 


4.0          Approval of 8/22/01 Minutes

Prochaska Cue moved, and Fuller seconded, approval of the minutes as amended.  Motion approved.  Bryant noted that the minutes of 7/11/01 should read in section 5.1 that .9% was held back from colleges.


5.0          Action Plan to Gather Promotion & Tenure Policies from Colleges

Bryant stated that the committee agreed to conduct a study on the promotion and tenure process of the university and to do so they need to see the variance that exists in the policies across the campus.  The committee agreed that written policies and procedures should be obtained from the departments and colleges.  Bryant noted that the committee wants to insure that faculty have a voice in the promotion and tenure process.  The committee agreed that the issues of how annual evaluations factor into the process and  providing accurate feedback to faculty need to be considered.  Spann suggested that a sampling survey should be conducted on faculty who are pre tenure and immediate post tenure to see what they have experienced. 


6.0                Unfinished Business

                6.1                Budget Committee

                Agenda item was postponed.


                6.2                Internal Searches

Scheideler stated that a policy needs to be adopted on how internal searches for the position of Interim Deans are handled.  She pointed out that there needs to be an open atmosphere and search process.  Prochaska Cue suggested that the policy should also cover the position of interim chairs.  She pointed out that the faculty needs some kind of input into the process, although they do not need to be involved in the final decision.  Spann suggested that the college executive committee could review possible candidates for interim chair/head positions and give their recommendation to the dean.  Bryant stated that he would draft a policy to address this issue and present it to the Executive Committee.


The meeting was adjourned at 5:04 p.m.  The next meeting of the Executive Committee will be held on Wednesday, September 5, 2001, at 3:00 p.m., 420 University Terrace.  Respectfully submitted, Karen Griffin, Coordinator and Jim King, Secretary.