FAQ: Graduate Application Admit System

If you need additional assistance or training, please contact the Office of Graduate Studies at graduate@unl.edu or 402-472-2875.
Note: Please do not use the Help link within Admit for questions.

Accessing Applications

Q: How do I access the graduate application system (Admit)?
A: Go to https://go.unl.edu/grad-admit and sign in with your NUID. You will also need to complete the Duo process to sign in. Save this Go URL to your Bookmarks/Favorites. After signing in, you should see a page with the university logo in the upper left, next to buttons labeled Dashboard and Admit. Click Admit to access applications, lists, and details.

Q: I can’t get in! Help!
A: If you have problems signing in, you may need assistance with your TrueYou account credentials.

If you successfully sign in and see “[name] not found”, or a Dashboard button with no Admit button, this means you lack permissions to access the information. Have your department’s Graduate Chair and/or primary graduate support staff person request the correct permissions for you by contacting the Office of Graduate Studies by email.

Q: I’m in. Now what?

A:
  • Primary Graduate Support Staff or Graduate Chair: Contact the Office of Graduate Studies if you are unsure about how to use Admit. Graduate Studies provides hands on training for users.
  • Other users: Contact your department’s Graduate Chair or primary graduate support staff for instructions. Each academic unit uses the system differently.

Student Activity Page

Q: How do students access their Applicant Portal?
A: Students can manage their application, upload alternate documents, communicate with their recommenders, view their admission decision letter, and accept or decline the offer of admission on their Applicant Portal. Use this website to link to the Activity Page: https://go.unl.edu/gradappstatus

Q: What link should be put on departmental web pages?
A: Use this website to link to the Graduate Application for admission: https://go.unl.edu/gradapp

Q: How many applications can a student submit?
A: A person can submit as many applications for admission as they wish. However, they can only have one (1) unsubmitted (in-progress) application at a time.

Q: Can I view unsubmitted (in-progress) applications?
A: Applications arrive in the Admit system upon submission. If you need information about applications that have not yet been submitted, contact Kurt Mueller. The Office of Graduate Studies is working to add this functionality. 

Q: Who should applicants contact if they need technical help with the application?
A: The Office of Graduate Studies

Q: Who should applicants contact if they have questions about required application materials?
A: The academic unit associated with the program the applicant is applying to.

Application Materials

Application Fee

Q: How can our department pay the application fee?
A: Contact Donna Hahn to purchase single-use fee waiver codes. Your department is responsible for the distribution and management of the codes provided to you.

Departmental Requirements

Q: How do I know which materials are still needed before the application can be released for departmental review?
A: Open an application, go to its ‘App’ tab and find the Application Status. The Initial Review Checklist will indicate any missing items. The checklist is also displayed to the applicant in the Applicant Portal.

English Proficiency

Q: How do I request an English proficiency waiver for an applicant?
A: Exemption from the English proficiency policy is only permitted when an applicant meets the established guidelines. The English proficiency requirement is not waived.

Letters of Recommendation (LoR)

Q: How do I know how many letters of recommendation have been received?
A: In the Applications list, look for the ‘# of LoRs Received’ column. Or, when viewing a single application, go to its ‘App’ tab and scroll down to the Recommenders section.

Q: A recommender sent me their letter to upload. Can I do this?
A: No. The recommender must use the recommendation form that was emailed to them in order to properly process an application. If a recommender is experiencing technical issues notify the Office of Graduate Studies.

Q: Are letters considered official even if they lack a ‘handwritten’ signature?
A: Yes. The recommendation form can only be submitted by the person at the associated email address and the recommendation form includes an electronic signature component.

Evaluating Applications

Q: How do I know which applications are assigned to me?
A: Open a Program Review folder, look at the Applications tab, and note the checkboxes down the left side of the application list. Coloring around the checkboxes indicates applications assigned to you: red: evaluation not started, gold: evaluation in progress, green: evaluation completed. You will need to check each Program Review folder you have access to. 

Note: You may not have any applications assigned to you, as some departments do not use this feature.

Q: I have been assigned to evaluate an application, but the Evaluation pane is grayed out when I view the application. Why is it grayed out?
A: First, make sure you are in the Program Review folder. If you are in the Program Review folder and the Evaluation pane is grayed out it means you do not have access to evaluate applications.

Q: Can users receive an email notification when applications are assigned to them for review?
A: Not at this time. The Office of Graduate Studies is working to add this feature.

Q: Is it possible to edit an evaluation after it has been marked complete?
A: Yes, but only while the application is still in the Program Review folder. Once the application has left the Program Review folder, no changes can be made.

Q: I completed my evaluation, but it does not appear on the Shared Evaluation tab.
A: First, make sure you are in the Program Review folder. Be sure you have checked the Evaluation Complete checkbox at the bottom of the application. Then go to the Shared Evaluations tab and refresh.

Q: What is the Shared Evaluations tab and why can’t I see it?
A: The Shared Evaluations tab summarizes completed evaluations. Users who have View or Evaluate access will not see this tab. Graduate Support Staff, Graduate Chair and Graduate Committee users will have access to the Shared Evaluations tab.

Q: How do I know who has been assigned to evaluate an application?
A: Request Graduate Studies run an Evaluations report for the set of applications. The Office of Graduate Studies is working to further enhance this feature.

Q: How do I generate a summary of all evaluations?
A: Request Graduate Studies run an Evaluations report for the set of applications.

Q: Are evaluations visible after an admission recommendation is submitted to the Office of Graduate Studies?
A: No. Evaluations are only active while the application is in the Program Review folder.

Q: Our department would like to evaluate our applications on a different ratings scale. Is that possible?
A: For the first year of the new application system, the Office of Graduate Studies is offering 3 evaluation options: no evaluation, minimal evaluation, or full evaluation. The Office of Graduate Studies will continue to expand this feature as academic units refine their evaluation needs.

Changing Application Term

Q: How can an applicant’s admission term be changed?
A: The applicant must email a term change request to graduate@unl.edu. A written request from the student is required to make any term changes.

Withdrawing an Application

Q: How can an application be withdrawn?
A: The applicant must contact the Office of Graduate studies to request that their application be withdrawn from consideration. If the applicant emailed the request to you, forward it to graduate@unl.edu.

Recommending Admission

Q: I have an applicant I’d like to review/admit, but the application is not yet in our Program Review folder.
A: This application is not ready for departmental review yet. Check the Application Status and Initial Review Checklist. The Office of Graduate Studies may be waiting on items listed in the checklist. Alternatively, those items may have been submitted very recently and they are in a queue for processing and updates. Contact the Office of Graduate Studies if you have questions.

Q: Where do departmental provisions (e.g. course deficiencies, minimum GPA) get recorded?
A: These are not recorded in Admit. Management of all departmental admission provisions lies within the academic unit, not the Office of Graduate Studies.

Q: How do I know when an applicant has been admitted or denied?
A: Refer to the Application Status field in the Applications list or on an individual applications header (by the Name and NUID). You can also view the decision letter on the ‘App’ tab. 

Q: I’ve recommended an applicant for admission. Now what?
A: The Office of Graduate Studies will complete a Final Review and request additional information/materials if needed. When the Final Review requirements are satisfied, Graduate Studies will process the recommendation, generate the official letter of admission, and notify the student via email prompting them to access their Applicant Portal and accept or decline the offer of admission.

Q: How do I know when an applicant has accepted or declined their offer of admission?
A: Refer to the Application Status field in the Applications list or on an individual applications header (by the Name and NUID). You can also view the application status on the ‘App’ tab. “Admitted-Accepted” means the student has accepted the offer of admission.

Enrolling

Q: When is an admitted student eligible to enroll?
A: When the applicant returns a ‘Yes/Accept” response to the offer of admission, the application is ready to be matriculated/activated. The Office of Graduate Studies matriculates daily for open terms: Summer and Fall starting in March, Spring starting in October.

Data

Q: How do I create a PDF of the application and application materials?
A: This feature is not available at this time. The Office of Graduate Studies is working to deliver this functionality in the future. 

Q: How do I export the application list into a spreadsheet?
A: This feature is not available at this time. The Office of Graduate Studies is working to deliver this functionality in the future.

Q: Why am I unable to view an applicant’s birthdate/gender/citizenship/ethnicity?
A: These data fields are not displayed as part of the application review and admission process. Refer to the University of Nebraska nondiscrimination statement.

Q: When will ‘Just Testing’ applications disappear?
A: By request or when applications for those terms are archived.

Q: Will applications automatically roll over to the next term?
A: No. Applicants are able to change their term by request.

Q: What happens to applications if the Office of Graduate Studies does not receive an admission recommendation?
A: Applicants will be contacted by OGS asking if the applicant wishes to change the term they applied for. If the term is not changed, the application will become inactive and close.